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Meeting Notes: 7/20 Conference Call


Meeting Minutes

July 20, 2016


Julie Phillips, Aaron Titus, Tamara Jenlink, Mickey Ellenwood, Julianna Lochte, Linda Drullinger, Mary Eldred, Lyn Heydt (Colorado Friendship), Kathy Russell, Audry (EFAA), Mike Moore, Doug and Fermin (2-1-1), Hadi (Boulder Mosque), Don Parcher, Tiernan Doyle

Next meeting:

Thursday, July 28 from 10 a.m. – Noon at the Fourmile Fire Station
  Tuesday, August 2 from 3 – 5 p.m. Location TBD

I.      Announcements and Discussion


Peak to Peak task force meeting

  • Debrief of the Nederland fire


Next VOAD Meetings

  • Thursday, July 28 at the Fourmile Fire Station
    • Joint meeting with the Inter Mountain Alliance (IMA)
  • Tuesday, August 2nd from 3 – 5 p.m.
    • VOAD debrief of fire response


Emotional/Spiritual care committee

  • Exploring option for voucher program
  • Assessing needs of the committee
  • Funding is the biggest question
    • From there, decide how to approach tiers of services, funding caps, etc


Faith Network

  • Churches are collecting donations in response to the fire
  • Coordinating with Food Pantry on how to support, write a check or gift cards
    • Chris Current directly discussing
  • Grocery gift cards is also an option
  • Kristi with Nederland Clothing Closet is working on opening a clothing “store” option
    • Deacon’s closet will work with her to support
    • Need to communicate a place/date/time to bring up clothing
    • Liz from Colorado Friendship also available to support


Clean-up Needs

  • 2-1-1 reports a total of 5 calls submitted to Crisis Cleanup
    • Other services requested from 2-1-1
  • 10 reports from the DAC
  • Downed trees
    • Saws and Slaws not going to get involved at this time
      • Not familiar with burnt trees
    • Linda has a reference for burned trees
      • Julie to contact
    • Kathy (Team Rubicon) has skilled sawyers that deal with burnt trees
      • Regional leadership is putting together an operation proposal
      • For now, assuming they can take lead in chainsaw work
        • Still a proposal, no hard dates


Volunteer work on cleanup

  • LDS Charities deploying volunteers on Saturdays, July 23rd and July 30
    • Fitting in where needed, responding to crisis cleanup work orders
    • Will avoid chainsaw work
    • Debris is usually left on property
      • Mary Eldred will investigate County resources for material disposal
    • Crisis cleanup
      • Don’t claim work orders weeks in advance
      • Days in advance and then contacting the home owners
        • Can unclaim the work if it is not completed in one day
      • Some homes may have multiple needs per work order, and unskilled volunteers can do the simple tasks and then unclaim for Team Rubicon to take over for skilled work
July 22, 2016 / by / in
Meeting Notes: 7/14 Conference Call


Cold Springs Fire Response
Conference Call Meeting Minutes

July 14, 2016


Julie Phillips, Tiernan Doyle, Julianna Lochte, Linda Drullinger, Chris Current, Lisa Ladoux (Team Rubicon), Dennis Belz, Mary Eldred, Joycelyn Fankhouser, Lance Rettig (Goodwill), Kristi Venditti (EFAA),

I.      Announcements

  • Crisis Cleanup is activated
    • Tiernan will send a link for agencies that want to participate in the response
    • Tiernan and Julie at the DAC training people
  • Mental Health
    • Emotional/Spiritual care sub-committee are working on a proposal for mental health vouchers
  • Gift Cards
    • Food pantry will be able to use funds to get gift cards
    • Boulder County is also supplying
    • More need for gift cards
  • Cleanup Kits
    • Salvation Army bringing up clean-up kits
  • DAC is located at Nederland HS
    • Open tomorrow from 9-5
  • Volunteers helped at the checkpoint yesterday

II.     Discussion


Further Action-planning

  • Deacon’s closet—discuss with Chris, Kristi, Mickey and Linda for future disasters
    • Julie will connect them via email

III.   Action Items

July 14, 2016 / by / in
State Level Support for Cold Springs Fire

The Colorado Division of Homeland Security and Emergency Management (DHSEM) notified this afternoon by Boulder Office of Emergency Management (OEM) of several wildfires within the county. The Cold Springs Fire is currently active and being supported by DHSEM and the State EOC.

State EOC Activated
The State Emergency Operations Center is activated at a Level III in support of the Cold Springs Fire and to monitor wildfires statewide. A Level III Activation means the State EOC is currently staffed using available DHSEM personnel. However, other state agencies may be requested to activate as needed. The State Resource Mobilization Plan has been activated to assist in the allocation, mobilization and deployment of resources during a disaster or large incident.

Information Sources
Boulder OEM Website:
Bouder OEM Webpage for Emergency Alerts:
Boulder OEM on Twitter: @BoulderOEM or (Use the website link if you do not have a Twitter account)
Boulder OEM on Facebook: Boulder Office of Emergency Management or

Follow hashtag #ColdSpringsFire

Evacuation Sites for Cold Springs Fire (Nederland)

Nederland High School, 597 Eldora Road, Nederland, Colo.
Gilpin County Fairgrounds, 230 Norton Dr, Black Hawk, Colo. 80422
Gilpin Recreation Center, 250 Norton Dr, Black Hawk, Colo. 80422

Animal Shelter

Arapaho Ranch (1250 Eldora Rd.) can take some and the Boulder County Fairgrounds in Longmont is open to receive animals as well. 9595 Nelson Rd., Longmont, Colo.

July 10, 2016 / by / in
July 10th Weather Forecast


From the National Weather Service:
An increasing southwest flow aloft will bring windy conditions to the higher terrain today. This, combined with hot temperatures and low relative humidities will increase the fire danger over the higher terrain and along the Front Range.


Dry and warm conditions will prevail through Wednesday. Heightened fire weather concerns will continue on Monday with gusty winds to 35 MPH in the mountains and 25 MPH on the plains combined with low relative humidity values. Temperatures will cool slightly for Monday with highs in the upper 80s.

Tuesday and Wednesday will be dry and warm, back into the low 90s. A cold front Wednesday night will increase moisture over the region, bringing a slight chance of afternoon convection on the plains by Thursday afternoon and evening along with slightly cooler temperatures. Friday and Saturday will have a slight chance of afternoon storms with
temperatures reaching back into the mid 90s.

July 10, 2016 / by / in
Fire Ban: Boulder County Sheriff’s Office

Details about the Fire Ban in unincorporated Boulder County…


1. A Fire Ban in effect and open burning and the sale and use of fireworks is prohibited in ALL of unincorporated Boulder County.

2. This order also excludes any federal, state, or local officer or member of an organized rescue, police or firefighting agency in the performance of an official duty.

3. Because sparks and hot ashes from any source contribute to the fire danger, the discharge of all fireworks including permissible fireworks, as defined in C.R.S. §12-28-101(8), as amended, outside incorporated city limits and within the unincorporated areas of Boulder County described in paragraph 1, is prohibited. In addition smoking outside incorporated city limits is strongly discouraged except within an enclosed motor vehicle or building, a developed recreation site, or while stopped in an area at least three feet in diameter that is barren or cleared of all flammable materials.

4. This Fire Ban including a ban on open burning and the sale and discharge of fireworks in Boulder County shall be in effect beginning at 5 p.m. on Saturday, July 9, 2016, and shall remain in effect unless amended or rescinded by the Boulder County Sheriff or the Board of County Commissioners of Boulder County.

5. Any person who violates this Fire Ban commits a class 2 petty offense and upon conviction thereof, shall be punished by a fine of five hundred dollars ($500) for a first offense, seven hundred and fifty dollars ($750) for a second offense, and one thousand dollars ($1000) for a third and any subsequent offense. The penalty assessment procedure provided in Section 16-2-201, C.R.S. shall be followed by the arresting Sheriff’s Deputy or other officer for any violation of these Level 1 Fire Restrictions, and the graduated fine schedule set forth herein shall be followed when issuing any summons and complaint in accordance with such procedure.

ADOPTED this 9th day of July, 2016


Joseph K. Pelle, Boulder County Sheriff’s Office

July 10, 2016 / by / in
Meeting Notes: March 15th, 2016

Meeting Minutes

March 15, 2015

Present: Mike Moore, Bernie Lodge, Rob Shoemberg, Joe Callahan, Peter Perez, Don Parcher, Joycelyn Fankhouser, Emily Flemming, Julie Phillips, Tiernan Doyle, Mickey Ellenwood, Lise Hildebrand, Linda Drullinger, Henry Mitchell, Tamira Jenlink, Katie Harrington, Aaron Titus, Chris Campbell, Andrew Notbohm, Mike Chard

Next meeting: April 19th from 3 p.m. – 5 p.m., Mental Health Partners


I. Announcements

1. COVOAD Recap
2. Retreed will be coming to Lyons to plant trees. If there are any other communities in need of trees, please contact Joycelyn.
3. The next meeting will take place on April 19th at Mental Health Partners from 3-5.

II. Discussion

4. Crisis Cleanup Demo
5. Discussion and questions related to Crisis-Cleanup

  • Make sure that privacy is protected
  • Create information around how to put projects into CrisisCleanup – for VOADs and
  • Government can participate in CrisisCleanup if the VOADs request that they be
  • CrisisCleanup does not include census data mapping to target vulnerable how individuals can connect as well as how emergent groups can connect involved or if they are interacting directly with survivors of the disaster populations. There is difficulty in updating this as the situation changes, and it works better for volunteers to use local knowledge during initial response

Overarching Questions from the Crisis Cleanup Discussion:

  • What are different access points for information? Preplanning conversations with 2-1-1 and County will continue
  • How do we want to implement it as a VOAD? What do we want our guidelines to be to use it?
  • What other questions do government partners have in order to implement it?

These conversations will form part of future VOAD meetings so stay tuned.

6. VOAD Member Presentation: Foothills United Way

  • Foothills United Way is committed to fulfilling their role of ESF 19 for the county (Volunteer Management)
  • This will include mapping out how grassroots/emergent groups will become a part of the VOAD
  • Creating disaster operations plans for volunteer management
  • Ensuring that documents and website tools demonstrating the value of the VOAD during both disaster and non-disaster times are available for all
  • Foothills United Way will also be creating policy around donated goods and materials and how to handle that during a disaster

7. Countywide Activation Participation

  • Members decide that the VOAD will not be a part of the countywide activation on May 20th
  • Instead, the VOAD will discuss how the VOAD would participate and implement CrisisCleanup

8. The spiritual care and emotional wellbeing committees are now officially two separate committees of the VOAD

9. Future training ideas:

  • Shelter Training
  • Crisis Leadership
  • Volunteer Management
  • Preparedness Training
  • If you would like to see any other trainings, please contact one of the officers

III. Action Items

IV. Tabled Topics

April 20, 2016 / by / in
White House and FEMA Seek Colorado Faith Partners

The White House Office of Faith-based and Neighborhood Partnerships & FEMA’s Individual and Community Preparedness Division are seeking local houses of worship in Colorado to participate in a series of disaster drills & exercises. No cost on the congregation’s part and up to them to decide on the hazard/threat they’re most interested in. 


Should you know a large congregation that may have interest, please have them reach out to Daniel Nyquist, FEMA Region VIII’s Community Preparedness Officer at for more information.


April 18, 2016 / by / in
OEM April Storm Update


There is a low pressure system over the four corners right now causing the red flag warnings over eastern Colorado.


A cold front will move in tomorrow afternoon causing windy conditions in the 20-25 mph range. The cold front will cause a potential for severe thunderstorms over eastern Colorado and most likely flooding conditions by Sunday.

 Locally we will have scattered showers develop in the afternoon with the chance for a few isolated intense thunderstorms here in Boulder County. The rain will turn to snow Friday night as temps drop to only around freezing. There is a winter storm watch issued until midnight Friday but could turn into a warning at that time or earlier.

 The low pressure system will move over northern New Mexico and heavy snow will fall over the Palmer Divide, urban corridor and the foothills with rain continuing over north eastern Colorado.


Lighter snow fall throughout the day and decreasing overnight.

 As you Wake Up on Monday Morning:

Urban Corridor up to Fort Collins – 8-14 inches

Foothills from El Paso to Wyoming – 24-48 inches

Palmer Divide west 2 feet and east of Palmer Divide 12 inches.

Weld County – 4-8 Inches


I included the numbers for surrounding counties for people commuting or having business in other counties.


Storm Characteristics and Impacts

This is a very wet snow,  for example Lincoln County on the Colorado / Kansas line will get 8” of rain by Monday morning and most likely flooding along the Platte River. This also gives us an idea if the snow were to be rain in Boulder it  would not be good because of the flood potential if 8” of rain fell instead of snow. We will be just below freezing again so I am expecting snow we will be watching closely.


The remainder of the week is expected to be cooler than normal so the run-off will not be large and then there is another potential for a big storm next weekend NWS is watching.


Impacts will be winter driving in the foothills, trees branches / limbs down, utility interruptions and potential roof collapse of buildings with a flat pitch roof due to added live loads from snow. Public health risks during heavy snows are listed below so be careful.


In a study several years ago, for example, researchers at Nationwide Children’s Hospital in Ohio found that an average of 11,500 snow-shoveling-related injuries and medical emergencies occur annually in the United States. More than half involve soft-tissue injuries, as well as lacerations, bone fractures and harm from slips and falls. Cardiac-related injuries account for fewer than 10 percent of the total cases, but between 1990 and 2006, they comprised more than half of the hospitalizations and all of the more than 1,600 deaths. The researchers also found that people over 55 were more than four times as likely as younger patients to experience heart-related problems while shoveling snow. Men were twice as likely as women to experience symptoms.


Bottom line it is stout Spring Storm and April is one of biggest snow producing months. This is not Snowmageddon 2016 but after seeing the dangers of shoveling it is more accurately super wet snow shovelingmaggedon.


We will generate an incident in WebEOC tomorrow as we wind down the day and update any impacts and forecast changes in Web EOC. OEM will monitor as needed and if requested will activate the EOC to support operations and provide consequence management services.


Remember use your legs to lift!

Michael N. Chard, MS, CO-CEM


Boulder Office of Emergency Management

303-441-3653– Office

303-565-7878– Cell

3280 Airport Road

Boulder, CO 80301

April 15, 2016 / by / in
December 8th, 2015


Meeting Minutes

December 8, 2015


Julie Phillips

Aaron Titus, LDS Charities

Don Parcher, Boulder Flood Relief

Amy Hardy, FHUW

Andrew Notbohm, Boulder OEM

Deanna Coffey, Boulder OEM

Lisa Hildebrandt, FHUW

Jesse Miller, HHS/CS


Next meeting:Tuesday, January 5, 3pm, Boulder Rural Fire Authority

I.      Announcements

May 20-21: Multi-county activation exercise

II.     Discussion

Goals for Next Year:

  1. Increase Membership
    1. Increased & Varied
    2. Vulnerable Populations
    3. Geographic Coverage
    4. Community Advocates/ Brokers/ Representatives
    5. Businesses
    6. Churches
    7. Each participant choses their Level of Engagement
  2. Engage Membership
    1. Incentives to stay involved
    2. Table tops
    3. Simulations
    4. Training
    5. Develop Tiered List of Agencies
  3. Identify Resources
  4. Form a Core “Go Team”
    1. Communicate Resources
    2. Connect Needs and Resources
    3. Training
  5. Strengthen VOAD Brand
  6. Training & Simulations
    1. May Exercises
    2. Variety of table top exercises
    3. Survey agencies to learn interest in involvement
    4. Test VOAD in Recovery Transition Plan with County
  7. Technology
    1. Needs
    2. Connecting Volunteers to Needs
    3. Crisis Cleanup
    4. org


Website: Tiernan will report back on updating website in accordance with feedback from members, next meeting.

III.   Action Items



IV.   Tabled Topics (Goals for 2016?)


January 9, 2016 / by / in
November 17th, 2015


4th Quarterly Meeting Minutes

November 17, 2015


Julie Phillips, Dunn, Linda Drullinger, Mike Moore, Jesse Miller, Mary, Justin Bukartek, Suzanne Crawford, Julie Van Dommelin, Lise Hildebrand, Tiernan Doyle, Katie Arrington, Mickey Ellenwood, Andrew Nothbom, Aaron Titus, Joe Callahan, Mike Chard, Amy Danzl, Joan Cernich

Next meeting:

December 8th, at 3 p.m.

I.      Announcements

  • VOAD Meetings will continue on the 1st and 3rd Tuesdays at 3 p.m.
  • First Quarterly meeting of 2016 will be in February
  • Next COVOAD Quarterly Meeting and Holiday Luncheon Potluck: Tuesday, December 1st at 12 p.m., Division of Homeland Security and Emergency Management in Centennial

II.     Discussion


  • Bylaws passed by voice vote, zero opposed, zero abstaining
  • Members and partners ratified under bylaws by voice vote, zero opposed, zero abstaining
  • Ballot accepted as is by voice vote, zero opposed, zero abstaining
  • Election results, ballots counted by Andrew Nothbom
    • Tiernan Doyle, Member at Large
    • Mickey Ellenwood, Secretary
    • Aaron Titus, Co-Chair
    • Julie Phillips, Chair
  • Tiernan reviewed the Communication and Operations Plans
  • Members interested in future gaming exercise: Meghan, Aaron, Mike, Suzanne
  • December 8th meeting: think about perfect world exercise, and future goals for 2016
  • Jesse Miller explains the EOC, the VOAD role in the ESF 6, 19, and 20 positions


III.   Action Items

IV.   Tabled Topics


January 9, 2016 / by / in