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Meeting Notes: August 15th, 2017

BoCo VOAD Meeting Minutes

August 15, 2017

Julie Phillips, Ian Anderson, Julie Kurzawa, Linda Drullinger, Lyn Heydt, Craig Schmidel, Mackenzie Boli, Cat, Stephanie Walton, Dennis Whalen, Rebecca Lawrence, Joyce Glazier, Joycelyn Fankhouser, Patrick VanHorne, Aimee Kane, Joe Callahan, Mike Moore, Cecil O’Farrell, Tiernan Doyle, Mary Eldred, Aaron Titus
Next meeting:
October 10th, 3:00 p.m. – 5:00 p.m., location TBD

I.      Announcements and Discussion


Officer Updates

  1. Julie is stepping down as Chair
  2. According to the bylaws, the officers have appointed Joyce Glazier as Chair until November 2017 when elections will take place.

Volunteer Connections and presentation from Foothills United Way

  1. Turning SUVs into Affiliated Volunteers
    1. Volunteer Connections is an online tool that can be used by partner agencies to recruit volunteers before disaster
    2. Foothills United Way has an MOU with the county to coordinate Spontaneous Volunteers and Donations Management
      1. Four major areas
        1. Coordination through the EOC at ESF 19
        2. Creating a system to respond to SUVs
          1. Communications and updated information on needs
          2. Point of contact between ICS and SUVS
          3. Connections and assigning SUVs
        3. Identify state and national resources prepared to deploy
        4. Manage disaster fund donation capacity, financial gifts and in-kind donations
  2. Volunteer Connections can be used to identify and activate leads for future disasters
    1. VOAD member organizations can work to develop affiliated volunteers in partnership with Foothills United Way
    2. VOAD members can directly connect and affiliate prospective volunteers
  1. Action: Stephanie proposes convening a Volunteer Task Force with a timeline of 6 months to complete three objectives
    1. Develop and advise plan, protocols, and toolkit for SUVs
    2. Identify VOAD members who can affiliate volunteers during response and into recovery phases
    3. Create communication plan to communicate and coordinate with prospective volunteers upon sign-up and through recovery

Boulder County’s ESF 19 plan and coordination with the BoCo VOAD

  1. Boulder County connects volunteers and donations to needs on a very small scale basis
  2. Would like a database to send volunteers to when they call in to the EOC

Updates from any other volunteer management teams in Boulder County

  1. Team Rubicon needs a request from the City or County. They don’t deploy without a request from homeowner or government.
  2. East Boulder Baptist Church on Baseline and Lifebridge Church will take spontaneous volunteers during a disaster

Discussion on volunteer management and BoCo VOAD collaboration

  1. Consider training volunteer leads that can be responsible for projects before an event happens
  2. Use ongoing recruitment to keep volunteers engaged throughout the recovery process
  3. Consider how the BoCo VOAD will respond to emergent groups
    1. How does the BoCo VOAD establish trust with new groups

Update on Help Colorado Now

  1. Updates are in the works

Boulder County Family Assistance Center

  1. Working with Coroner’s Office and Sheriff’s Office to take lead in Family Assistance Center
    1. Similar to a Disaster Assistance Center, but created after a non-natural disaster (terrorism, mass shooting, etc.)
    2. Victim Advocates have been responding to shock events since the 1970s. They respond to events daily. Advocates from City and County of Boulder train together to respond to crises.
    3. Respond to criminal event within 10-30 minutes. Victim Advocates are dispatched to events in teams which can be scaled up as needed
    4. Family Assistance Center strives to connect people to resources within the community to help family members that need to identify bodies, deal with trauma, etc.
    5. No one will be allowed in without credentials as this is a central gathering point for people who are grieving
    6. Action: Think about how the VOAD would be able to assist with providing resources such as buildings, shelter, feeding, if a Family Assistance Center needs to be set up.
      1. The VOAD would also would be valuable to support community transition from short to longterm recovery
  • Other updates
    1. Emotional wellness committee is working on creating templates for messaging and monetary requests for mental health vouchers
    2. Boulder County Mental Health Partners will not be replacing Henry Mitchell’s position. Instead they have an MOU with Public Health to deploy therapists to meet the needs of the disaster.
  1. Events from around the area
    1. September 6th 1:00-3:00 COVOAD Meeting @ Church of Scientology in Denver
    2. September 16th 10:00-12:00 Longmont Preparedness Fair @ Boulder County Fairgrounds Barn A
    3. September 28th 8:30-5:00 BoCo Strong Resilience Summit @ the Boulder Jewish Community Center (6007 Oreg Ave, Boulder 80303)
    4. October 10th 3:00-5:00 VOAD Workshop: Connecting with Neighbors with Disabilities @ location TBD
    5. November 7th 3:00-5:00 VOAD Meeting @ location TBD


August 22, 2017 / by / in
Meeting Notes: May 2nd, 2017

Meeting Minutes
May 2, 2017
Present: Julie Phillips, Stephanie Walton, Tiernan Doyle, Don Parcher, Joe
Callahan, Chris, Tamara Jenlink, Joycelyn Fankhouser, Mary Eldred,
Linda, Katie Arrington, Andrew Notbohm, Joyce Glazier, Karen Hada

Next meeting:
I. Announcements and Discussion
Nomination and Election

  • Member at large:  Joyce Glazier

Boulder County HHS

  • Joycelyn is mass care coordinator
  • Mary Eldred is volunteer and donations management
  • Coordinate with public health
  • Staff the EOC

DOC Liaison appointment

  • Tiernan Doyle
  • Linda Drullinger
  • Joyce Glazier

Communication plan to contact liaisons as well as Chair, and Tiernan
Working on a plan to streamline client intake process
Functional exercise in October to test communications plan
Field exercise

Communication Plan Notes

  • Amend communications plan to do the following
  • Initial point person for the first period of the incident, not the entire incident
  • Change the flow to Include a notification email of the incident to membership
  • Figure out the mechanism for the county contacting the liaison,
  • Call? Text? Everbridge? How do the officers get contacted?
  • Need to recruit members to help with communications
  • Learn website, email, social media etc.
  • Donations and volunteers
  • County is getting calls to dispatch and they are encouraging those people to sign
  • Train dispatch on a response? Need a decided-upon avenue
  • doesn’t go anywhere
  • Schedule a separate meeting to discuss spontaneous volunteers
August 21, 2017 / by / in
Meeting Notes: January 17th, 2017


Meeting Minutes

January 17, 2017


Julie Phillips, Mike Moore, Patrick Van Horne (Team Rubicon), Julie Kurzawa (Foothills United Way), Linda Drullinger, Tamara Jenlink, Joycelyn Fankhouser, Mary Eldred, Mariah Henderson (City of Longmont OEM/Americorps), Andrew Notbohm, Tiernan Doyle, Aaron Titus, Mickey Ellenwood, Marta Loachamin, Aimee Kane (City of Boulder)

Next meeting:

Tuesday, March 7th from 3:00 p.m. – 5:00 p.m., location TBD


  • Announcements and Discussion



Larimer County VOAD Hosting an exercise focused on Long-Term Recovery

TBD–tentatively scheduled in April

MWVOAD Conference

Sunday April 23 to Tuesday April 25, 2017

Longs Peak United Methodist Church

1421 Elmhurst Drive

Longmont, CO 80503

$100 registration early bird


CEMA Conference

Tuesday, Feb 28, 2017 to Thursday, Mar 2, 2017

Colorado Springs

Hotel Elegante

2886 S Circle Dr.

Colorado Springs, CO  80906

1 Day Attendee ($125.00); Full Attendees ($275.00); free to attend the COVOAD quarterly meeting


City of Longmont Resiliency for All (presented by Marta Loachamin)

Inclusion of Latinos/Spanish speakers

–30% of the community in Longmont

–Identifying barriers/gap needs analysis

–Developing recommendations

–share findings with local municipalities

–expand resources to Spanish speakers, through cultural brokers

–focus groups

–compañeras (women’s group)

–presentation of findings (collaboration with BoCo Strong) will occur at the end of 2017


BoCo Strong 2016 Work Plan (presented by Tiernan Doyle)


–Focus on collecting information from member organizations

–Creating a directory/Membership information

–Membership recruitment

–Better understanding of response timeline, resources, and existing agreements

–Citizen preparedness groups that already exist/connecting them with the VOAD

–Being more cognizant of disaster trainings and programs throughout the county

–harness that energy and provide more direction to the community

–Create guidelines to better serve specific communities in the county (cultural context)

–IMA/mountain community

–communicate better regarding their specific needs/resources

–focus on documenting process and cross-training to preserve institutional memory

–Full report available on the BoCo VOAD website


2017 Goals

Improve Membership involvement by hosting two focused meetings (one in May and the other in Nov)

Top goals from the Nov 2016 annual meeting:



  • Resource guide updates/capacity survey
  • Clarify roles of existing safety net organizations (not involved in VOAD)
  • Joycelyn and Tamara to spearhead
  • Case Management Readiness Master Plan




  • Psychological first aid
  • Henry (MHP) will be able to instruct
  • Tamara Jenlink motioned to make Psych First Aid a priority
  • Linda Drullinger seconds
  • Motion passed unanimously
  • Henry confirmed willingness to instruct
  • Trauma Informed Training
  • Table Top Exercises
  • Overall suggestion: priority to have training throughout the year, not necessarily every month
  • Mary Eldred requests a calendar of all upcoming training
  • Tiernan says this already exists on BoCo VOAD website, please send any training to her to be added


Members/Organizations/Groups to recruit


  • Humane Societies
  • Via
  • Financial Assistance/Counseling
  • Community Foundations




  • Action Items


Tentative Calendar:

February: Pscyh First Aid

March: Planning meeting/COVOAD

April: Long-term Recovery training (Larimer County VOAD)/MWVOAD/State of VOAD Meeting

May: Training

June/July: Summer Exercise

August: Training

September/October: Fall Exercise and Resilience Summit

November: Training


Trainings to be scheduled:

Psychological First Aid (Henry Mitchell)

How to Prepare for Everything (Aaron Titus)

Disaster Communications (Andrew Notbohm)

Trauma (Tamara Jenlink)


BoCo VOAD discussion regarding the latino community/cultural context



August 21, 2017 / by / in
Meeting Notes: November 2nd, 2016


Meeting Minutes

November 1, 2016


Julie Phillips, Mike Chard, Joycelyn Fankhouser, Garry Sanfaçon, Linda Drullinger, Mike Moore, Tamara Jenlink, Julie Van Domelen, Stephanie Walton, Joyce Glaser, Don Parcher, Ian Anderson, Ben Genzel, Mary Eldred, Katie Arrington, Tiernan Doyle

Next meeting:

Fun Time! Happy Hour at Fate Brewing from 4:00-6:00 on December 6th
January meeting TBD


  • Presentations and Discussion



Reasonable accommodations for people with disabilities during a disaster

  • Navigating the post-disaster recovery system: how does it work for those with a disability or pre-existing condition?
  • Case Study: Ben Genzel and his Lessons Learned
    • Has traumatic head injury and PTSD: can be difficult to recognize, but has major impacts on day to day life and functions
    • Examined experience post-flood as a social audit
    • Three years later, has finally collected all necessary paperwork; would advocate for ombudsman to cut through red tape and bureaucracy
    • Would like recognition for those in community with pre-existing conditions; (experienced denial of validity of preexisting conditions after the flood) and accommodation made for those conditions
    • Disasters are double disasters for those with disabilities
    • For those with disabilities, it is difficult to navigate system; advocacy and assistance are necessary throughout the entire recovery process
    • Referral to other support agencies is not enough; there cannot be an assumption that safety nets are operational or that they will catch everyone (esp. on a suitable timeline) or that they are able to address the specific needs of each individual


Election of Officers

  • The officers put for election were Julie Phillips Chair; Aaron Titus Co-Chair; Mickey Ellenwood Secretary; Tiernan Doyle At-Large Member
  • There were no other nominations
  • Julie Van Domelen moved that the slate of officers be approved as Julie Phillips Chair; Aaron Titus Co-Chair; Mickey Ellenwood Secretary; Tiernan Doyle At-Large Member; Mike Moore seconded the motion; the motion passed unanimously with no abstentions.


Review of VOAD in 2016

  • February – Smart Phone Disaster Simulation
  • March – Adopted Crisis Clean-up
  • May – Participated in Boulder County wildfire simulation
  • June – Met with Longmont OEM to discuss VOAD involvement
  • July – Held joint meeting with IMA
  • July – Present – response and recovery for Cold Springs Fire
    • Early response was very effective; partnerships with the EOC have put great plans into place and showed in coordination between DAC, Salvation Army, Red Cross, LDS, CO Baptists. The VOAD also participated in debriefs and community meetings. Approximately twenty nine community members have applied for Mental Health Vouchers. The emotional wellness committee continues to monitor this. Team Rubicon has cut down close to 300 trees and have helped 6 or 7 homeowners in Nederland and they will return in the spring.

Discussion of goals and actions for 2017: Roving Flip Charts

1) What Plans/Processes do we need to work on for Response and Recovery? (those answers receiving the most votes are in bold)

  • Resource guide updates/capacity survey
  • Clarify roles of existing safety net organizations (not involved in VOAD)
  • Case Management Readiness Master Plan
  • More robust communication between members
  • Define how VOAD is involved in Boulder County Recovery Plan
  • Compilation of Agency Assets
  • Aggregate and centralize local, state, national OEM plans
  • Define MOUs
  • DAC Coordination with Boulder County
  • Refine Voucher Program
  • Training/Exercises from After Action Report – Improvement Plan – Planning Development
  • Improve COOP for VOAD before and when emergencies happen
  • Matrix of disasters – define size/type/services for different disaster levels
  • Focus on plans for post-response

2) What Training/Exercises would you like to see in 2017? (those answers receiving the most votes are in bold)

  • Psychological first aid
  • Trauma Informed Training
  • Table Top Exercises
  • Case manager trainings
  • Resource guides
  • Needs assessment trainings
  • ICS 100, 200, 700
  • SUVs
  • Donations Management
  • Sheltering
  • Community preparedness expo/training
  • Disaster communication training/exercise
  • Evacuation exercises
  • Facilitation training

3) Whom do we want to see involved in BoCo VOAD? (those answers receiving the most votes are in bold)

  • Humane Societies
  • Via
  • Financial Assistance/Counseling
  • Community Foundations
  • LUV
  • Lyons Prepared
  • Goodwill
  • Businesses
  • Chambers of Commerce
  • More municipalities
  • Boulder County Care Connect
  • Small Business Development Center
  • Access and Functional needs org reps
  • Local university groups
  • Nonprofit legal services
  • Boulder County Fairgrounds


Idea for December social

  • Fate Brewing Company, Tuesday, December 6

    Action Items

  • Come to Fate Brewing Company on Tuesday, December 6th from 4:00-6:00PM and enjoy some VOAD social time!


August 21, 2017 / by / in
Meeting Notes: August 2nd 2016

BoCo VOAD Cold Springs Fire Debrief

Meeting Minutes

August 2, 2016


Lise Hildebrand, Tiernan Doyle, Julie Phillips, Aaron Titus, Mickey Ellenwood, Tamara Jenlink, Dennis Belz, Mike Moore, Don Parcher, Andrew Nothbom, Chris Campbell, Lisa Drullinger, Joe Callahan, Joyce, Joycelyn Fankhouser, Mary Eldred, Bernie Lodge

Next meeting:

August 2, 3:00 p.m. – 5:00 p.m.


  • Announcements



Overview of Cold Springs Fire response

  • Staffed the EOC for ESF 19/20
  • Held conference calls
    • Members in Nederland participated/communicated with support in Boulder/elsewhere
      • On the ground needs/not needs
  • Staffed the DAC
  • Launched Crisis Cleanup
  • Organized a select few volunteer activities
  • Monitoring social media
    • Community/Volunteer support


Boulder County Faith Network

  • Linda has gathered support in the form of gift cards for the fires
  • Pastor from Presbyterian Disaster Relief
    • Target, Ace hardware, etc.
  • Bernie (TSA) has offered to give more
  • Send out survey for individual capacity/services offered by churches


BoCo Strong Resilience Summit

  • September 22nd, 1 p.m. – 5 p.m.
  • Community speakers on engagement
  • Resilience practice in Boulder County
  • Moving forward in the community, continuing collaboration
  • Resilience awards, submit nominations at


  • Discussion



Cold Springs Fire response from VOAD

  • What went well
    • Collaboration
    • Communication between organizations and representatives
    • Implementation of lessons learned from previous disasters
    • Involvement with local/community leaders/practitioners
    • Focus on supporting local processes/cultural attentiveness
    • Communication with the COVOAD
  • To be improved
    • Getting feedback
    • Research on the impact of MHV program
    • Research on timeline of recovery—get information from community
    • Communication around feeding with volunteers
    • Identifying needs such as showers/water/sleeping quarters for volunteers prior to arrival
    • Education on resources available, communicate about issues before making decisions regarding other organizations’ resources
    • Better communication from law enforcement
      • Delays with signatures
      • Delays with checkpoints/communication within law enforcement
  • For the future
    • Build relationships with other local mental health professionals
    • Identify other local resources that can be supported by the VOAD
    • Have a communication plan for out-of-state affiliated volunteers/feeding
    • Identify other VOAD Members that can assist with early response such as entering information into crisis cleanup
    • Discuss with law enforcement better process for balancing public safety with efficiency at checkpoints


Crisis Cleanup

  • Marked down the burned trees into the map
  • Getting correct information is easier when you ask the clients the questions and walk them through
    • The DAC was helpful
    • 211 another option
  • SBDR volunteers have been completing ash-outs on households that are NOT in crisis cleanup


Government Partners

  • Helped to be aware of various conversations in EOC
  • Conference calls included all members and partners and was an example of good communication
  • Setting up the FUW fund for donations was fairly smooth, quick
    • $13500 raised
    • Additional $2500 that is through a Presbyterian Disaster Assistance grant
  • Setting up the website for volunteers
  • Coordinating with the Fairgrounds on needs
  • Hearing about community-offered resources, such as available temporary homes, etc
    • Bernie mentioned Amazon wish-lists
  • To be improved
    • 211 call center information
    • Situational awareness


  • Action Items



August 21, 2017 / by / in
Meeting Notes: July 28th VOAD/IMA Meeting

BoCo VOAD and Inter-Mountain Alliance

Meeting Minutes

July 28, 2016


Amy Hardy, Katie Harrington, Tiernan Doyle, Janike, Julie Phillips, Deanna Coffey, Karelle Scharf, Amy Danzl, Grace Miller, Lois Ott, Dawn Baumhover, Marcia Converse, Rick Andris, Charlie Van Houten, Jane Van Houten, Pam Sherman, Lise Hildebrand, Mary Eldred, Joyce Glazier, Mike Moore, Jaime, Henry Mitchell, Joycelyn Fankhouser, Andy McGregor, Mike Mussler, Jan Mussler, Maya, Gary Sanfacon, Kyle McCatty, Ken Lenarcic, Bill Ellis,

Next meeting:

August 2, 3:00 p.m. – 5:00 p.m.

I.      Announcements

Peak to Peak Task Force meeting from last week

  • Lessons learned
    • Communications plan
    • Learned about Boulder County Plan
    • No animals to the Boulder County Fairgrounds
    • Better iron out community plan
  • Discussed how to support surrounding towns with Nederland resources in case of future events
    • Ramping up Ned services
    • Accurate communications


  • Over $20,000 in gift cards
    • 290 individuals, 117 households
    • Came from BoCo HHS fund
  • Three SNAP replacements
  • Four brand new applications for medical and SNAP
  • Case Management activated for homeowners that lost property
    • Community feedback: the proactive contact was appreciated
  • FUW raised between $13,000 and $14,000
    • Used for MHV program
  • Go Fund Me pages

Irresponsible Camping

  • Not to refer to it as homeless/transients
  • Seven unattended campfire calls on Saturday in Indian Peaks
  • Not all fires are from homeless
    • Denver people
    • Alcohol involved
  • Meeting with Forest Service on Tuesday, August 2nd from 5 p.m. – 8 p.m. in the Auditorium of the Community Center

Commissioner’s meeting

  • Fire mitigation/ban
  • 11 a.m


  • Updates on flash flooding risks
  • Updates on debris on roads from CDOT
  • Fire mitigation outreach

II.     Discussion

Event activation steps

  • Sherriff activates OEM
  • Open the EOC
  • Activating ESFs
    • Mass care, etc.

Mass Care/Boulder County EOC Process

  • Handles logistics/MOUs with shelter locations
    • Utilities
    • Transportation of animals
    • Evaluating road closures/etc. to make decisions
  • Lessons learned
    • Better communication with police/fire/first responders

Indian Peaks Radio Club

  • Checked in with EOC/BCARES
  • Tied in with IC—attending daily briefings
    • Updates on communications
  • Fully staffed—help from Allenspark
  • BCARES hats worked for credentialing

Nederland Shelter process

  • Public Works brought up cots
  • Red Cross arrived with Shelter trailer and set up their cots
  • Three spaces for firefighters, people with animals, people without
    • Showers available
  • Food pantry set up inside shelter
  • The Salvation Army serving meals
  • Lessons learned:
    • Iron-out the animal sheltering plan
      • Having additional volunteers to watch animals

Mental health

  • Local group of mental health providers first responders
    • Communicated needs to EOC
    • Shaped the MHP behavioral health response
    • Equipped/staffed to handle first 48-72 hours
      • Support from Boulder County/MHP
    • ESF8 activation
      • AFN assessments
    • MHV
      • $500 for an individual
        • Will allow massage therapy and acupuncture


  • Behind the scenes
  • Staff the EOC
  • FUW manages donation
  • Working with other agencies
    • BC and HHS takes lead in recover
  • Donations/member agencies help
  • Messaging to the community
    • Social media
  • Connecting agencies to utilize resources
  • Needs in recovery
    • Cleanup/volunteers
    • Mold, chainsaw, etc.
  • Crisis Cleanup
    • Property information/needs information
    • Partner with 211, Disaster Assistance Center


  • Suggestion: to update the online information better
    • Evacuation notices
    • Road closures
    • Information on the fire
    • PIO/working with the media
    • Even if the “update” is “there are no updates”, it will be better perceived by the public

Fire mitigation

  • Contact Wildfire Partners for more information


August 1, 2016 / by / in
Meeting Notes: Peak to Peak Human Services

Peak to Peak

Meeting Minutes

July 20, 2016


Next meeting:

I.      Announcements


298 individuals

117 households

$19,750.00 in gift cards to 109 households

20 bus passes

3460 downtown

Email option



II.     Discussion


Communications Plan

  • Notifying Town Administrator
  • Comm from OEM/Fire Dept needs to be centralized
    • Updates on a 24-hour basis not enough
    • Displaced persons won’t come up from Boulder/surrounding areas for meetings
    • Town of Nederland PIO
    • Social Media
    • Can Town of Ned take initiative on comm/updates
      • What if disaster is elsewhere? Ward?


Sheltering (American Red Cross)

  • Turnover with shelter managers was challenging
  • Firefighters didn’t want to fill out paperwork
  • Building security
  • Partitioning off the sleeping quarters


Mental Health Response

  • Nederland Mental Health Team is on call
    • Amy Skinner
    • Various practices and licenses
  • Felt dismissed by Boulder County
    • Need to have a communications plan between MHP, Boulder County and Mental Health team in Ned
  • First 72 hours can be handled by local mental health team
    • Beyond 3 days, look to supporting organizations for mental health workers


Animal evacuation

  • Need a communications plan for large animal evac
  • Boulder County Fairgrounds is not a viable option
    • Larimer County/Estes is closer
  • Pet shelter at Nederland HS
    • Formalize, MOU
    • Decide a process/rules and regs
  • Town should not be responsible for animal evacuation/rescue
  • Small animals and Large animals
    • Need to formalize care
    • Food/supplies and medical
      • Where do resources come from?


Elderly/Access and Functional Needs

  • Some seniors were unable to get things out of their home during evacuation, because they just don’t have the strength/ability
  • How can we get people to assist in evacuations?
  • EPAC (Emergency Preparedness Action Committee)
    • PODS system
    • Phone tree
    • Identify persons who may need help in an evacuation, outreach
    • Individual safety plans


Disaster Assistance Center

  • Closing today
  • Still option to go downtown, or get in touch by email
  • Can set up appointments
  • There is about $2250 left in gift cards
  • Faith Network is working on getting more support
  • How can we connect people that need volunteers for removing debris/slurry
    • People can call 2-1-1
    • Add to Peak to Peak resource guide
    • Get Crisis Cleanup information posted on Town of Nederland
      • Also, put it up in the hardware store


United Way Fund

  • $12,000 unofficial number
  • Helping to support Boulder County with gift cards


Campers/Transients in the mountain community

  • There is a reduction in hitchhiking
  • Will be a community meeting to discuss on August 2nd
    • Location and time TBD
  • Community concerns of trash and fires in restricted areas
    • Reduced resources to be monitoring fires/campsites



July 22, 2016 / by / in
Meeting Notes: 7/20 Conference Call


Meeting Minutes

July 20, 2016


Julie Phillips, Aaron Titus, Tamara Jenlink, Mickey Ellenwood, Julianna Lochte, Linda Drullinger, Mary Eldred, Lyn Heydt (Colorado Friendship), Kathy Russell, Audry (EFAA), Mike Moore, Doug and Fermin (2-1-1), Hadi (Boulder Mosque), Don Parcher, Tiernan Doyle

Next meeting:

Thursday, July 28 from 10 a.m. – Noon at the Fourmile Fire Station
  Tuesday, August 2 from 3 – 5 p.m. Location TBD

I.      Announcements and Discussion


Peak to Peak task force meeting

  • Debrief of the Nederland fire


Next VOAD Meetings

  • Thursday, July 28 at the Fourmile Fire Station
    • Joint meeting with the Inter Mountain Alliance (IMA)
  • Tuesday, August 2nd from 3 – 5 p.m.
    • VOAD debrief of fire response


Emotional/Spiritual care committee

  • Exploring option for voucher program
  • Assessing needs of the committee
  • Funding is the biggest question
    • From there, decide how to approach tiers of services, funding caps, etc


Faith Network

  • Churches are collecting donations in response to the fire
  • Coordinating with Food Pantry on how to support, write a check or gift cards
    • Chris Current directly discussing
  • Grocery gift cards is also an option
  • Kristi with Nederland Clothing Closet is working on opening a clothing “store” option
    • Deacon’s closet will work with her to support
    • Need to communicate a place/date/time to bring up clothing
    • Liz from Colorado Friendship also available to support


Clean-up Needs

  • 2-1-1 reports a total of 5 calls submitted to Crisis Cleanup
    • Other services requested from 2-1-1
  • 10 reports from the DAC
  • Downed trees
    • Saws and Slaws not going to get involved at this time
      • Not familiar with burnt trees
    • Linda has a reference for burned trees
      • Julie to contact
    • Kathy (Team Rubicon) has skilled sawyers that deal with burnt trees
      • Regional leadership is putting together an operation proposal
      • For now, assuming they can take lead in chainsaw work
        • Still a proposal, no hard dates


Volunteer work on cleanup

  • LDS Charities deploying volunteers on Saturdays, July 23rd and July 30
    • Fitting in where needed, responding to crisis cleanup work orders
    • Will avoid chainsaw work
    • Debris is usually left on property
      • Mary Eldred will investigate County resources for material disposal
    • Crisis cleanup
      • Don’t claim work orders weeks in advance
      • Days in advance and then contacting the home owners
        • Can unclaim the work if it is not completed in one day
      • Some homes may have multiple needs per work order, and unskilled volunteers can do the simple tasks and then unclaim for Team Rubicon to take over for skilled work
July 22, 2016 / by / in
Meeting Notes: 7/14 Conference Call


Cold Springs Fire Response
Conference Call Meeting Minutes

July 14, 2016


Julie Phillips, Tiernan Doyle, Julianna Lochte, Linda Drullinger, Chris Current, Lisa Ladoux (Team Rubicon), Dennis Belz, Mary Eldred, Joycelyn Fankhouser, Lance Rettig (Goodwill), Kristi Venditti (EFAA),

I.      Announcements

  • Crisis Cleanup is activated
    • Tiernan will send a link for agencies that want to participate in the response
    • Tiernan and Julie at the DAC training people
  • Mental Health
    • Emotional/Spiritual care sub-committee are working on a proposal for mental health vouchers
  • Gift Cards
    • Food pantry will be able to use funds to get gift cards
    • Boulder County is also supplying
    • More need for gift cards
  • Cleanup Kits
    • Salvation Army bringing up clean-up kits
  • DAC is located at Nederland HS
    • Open tomorrow from 9-5
  • Volunteers helped at the checkpoint yesterday

II.     Discussion


Further Action-planning

  • Deacon’s closet—discuss with Chris, Kristi, Mickey and Linda for future disasters
    • Julie will connect them via email

III.   Action Items

July 14, 2016 / by / in
State Level Support for Cold Springs Fire

The Colorado Division of Homeland Security and Emergency Management (DHSEM) notified this afternoon by Boulder Office of Emergency Management (OEM) of several wildfires within the county. The Cold Springs Fire is currently active and being supported by DHSEM and the State EOC.

State EOC Activated
The State Emergency Operations Center is activated at a Level III in support of the Cold Springs Fire and to monitor wildfires statewide. A Level III Activation means the State EOC is currently staffed using available DHSEM personnel. However, other state agencies may be requested to activate as needed. The State Resource Mobilization Plan has been activated to assist in the allocation, mobilization and deployment of resources during a disaster or large incident.

Information Sources
Boulder OEM Website:
Bouder OEM Webpage for Emergency Alerts:
Boulder OEM on Twitter: @BoulderOEM or (Use the website link if you do not have a Twitter account)
Boulder OEM on Facebook: Boulder Office of Emergency Management or

Follow hashtag #ColdSpringsFire

Evacuation Sites for Cold Springs Fire (Nederland)

Nederland High School, 597 Eldora Road, Nederland, Colo.
Gilpin County Fairgrounds, 230 Norton Dr, Black Hawk, Colo. 80422
Gilpin Recreation Center, 250 Norton Dr, Black Hawk, Colo. 80422

Animal Shelter

Arapaho Ranch (1250 Eldora Rd.) can take some and the Boulder County Fairgrounds in Longmont is open to receive animals as well. 9595 Nelson Rd., Longmont, Colo.

July 10, 2016 / by / in