Meeting Notes: November 7th, 2017

Meeting Notes: November 7th, 2017

November 7, 2017

Longmont Justice Center
3:00 p.m. – 4:30 p.m.


  • Mary Eldred – Boulder County
  • Don Parcher – American Red Cross
  • Joyce Glazier – Presbyterian Disaster Assistance
  • Stephanie Walton – Foothills United Way
  • Aaron Titus – LDS Charities
  • Dennis Whalen – Nederland Food Pantry & Clothing Closet
  1. Boulder County VOAD Operations Manual
    1. Needs to send again to members for feedback
    2. Updates are needed to the website on the membership and contact page
  2. Capacity Survey
    1. Only 6 organizations have completed; request all members complete so the capabilities are known
  3. Committee Updates
    1. Volunteer Management Committee
      1. Meeting November 17, 1:00 – 2:00 p.m., at Foothills United Way
      2. Anyone interested in having their organization included are welcome to attend. Stephanie to send details to Joyce to share.
    2. Mental Health/Emotional and Spiritual Care Committee
      1. Work group continues to institutionalize the Disaster Mental Health Voucher program
      2. Future agenda item to discuss perhaps combining these groups. Seek guidance from the National VOAD guidelines and COVOAD.
  • Possible membership opportunity to include more faith-based organizations.
  1. Joyce to see if Boulder Faith Network is active, upon Linda’s departure.
  1. Elections
    1. Bylaws were consulted to establish quorum, and elections proceeded with the 5 members present.
    2. Floor opened to nominations. Slate introduced. No additional nominations.
      1. Chair – Craig Schmidle, Longmont CERT
      2. Co-Chair – Aaron Titus, LDS Charities
  • Secretary – Tiernan Doyle, BoCo Strong
  1. At-Large – Stephanie Walton, Foothills United Way
  2. At-Large – Joyce Glazier, Presbyterian Disaster Assistance
  1. Motion to adopt slate by Don Parcher. Second by Dennis Whalen. Passed unanimously.
  2. Discussion: Bylaws indicate one person per member can be represented on the board, so pending merge of BoCo Strong and Foothills United Way might require future action.
  3. Craig Schmidle, Longmont CERT needs to confirm paperwork for membership has been filed.
  4. Thank you to Joyce and Mickey for their service on the board. And to Aaron and Tiernan for their continued service.
  1. Input to board for focus in 2018
    1. Resource and contact list – Don working on for ARC
    2. Aaron mentioned personal “dream” to build out self-cleaning capacities tool
    3. Review crisis cleanup
    4. Consider functional exercises
    5. Develop memberships and programs
    6. Review the Disaster Communications Plan and Operations Coordination Plan
  2. Announcements
      1. Event: COVOAD – General Meeting / Holiday Potluck
        1. Place: DHSEM – 9195 East Mineral Ave, Centennial, CO / SEOC Policy Room
        2. Date: December 5, 2017
        3. Time: 12:00pm – 2:00pm

        2. CEMA conference is looking for speakers – Conference is Feb 26 – March 1, at Hotel Elegante Conference & Event Center, 2886 S Circle Dr.,Colorado Springs, CO, 80906. Deadlines for speakers is November 13.

        The COVOAD annual meeting is expected to be on March 1. Details pending.

Next Meetings

  • A doodle poll will be sent to the network for a holiday happy hour.
  • The new board will meet to determine the calendar for 2018.


Adjourned at 4:30pm

Minutes submitted by Stephanie Walton


March 13, 2018/ by / in

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