Meeting Notes: November 2nd, 2016

Meeting Notes: November 2nd, 2016


Meeting Minutes

November 1, 2016


Julie Phillips, Mike Chard, Joycelyn Fankhouser, Garry Sanfaçon, Linda Drullinger, Mike Moore, Tamara Jenlink, Julie Van Domelen, Stephanie Walton, Joyce Glaser, Don Parcher, Ian Anderson, Ben Genzel, Mary Eldred, Katie Arrington, Tiernan Doyle

Next meeting:

Fun Time! Happy Hour at Fate Brewing from 4:00-6:00 on December 6th
January meeting TBD


  • Presentations and Discussion



Reasonable accommodations for people with disabilities during a disaster

  • Navigating the post-disaster recovery system: how does it work for those with a disability or pre-existing condition?
  • Case Study: Ben Genzel and his Lessons Learned
    • Has traumatic head injury and PTSD: can be difficult to recognize, but has major impacts on day to day life and functions
    • Examined experience post-flood as a social audit
    • Three years later, has finally collected all necessary paperwork; would advocate for ombudsman to cut through red tape and bureaucracy
    • Would like recognition for those in community with pre-existing conditions; (experienced denial of validity of preexisting conditions after the flood) and accommodation made for those conditions
    • Disasters are double disasters for those with disabilities
    • For those with disabilities, it is difficult to navigate system; advocacy and assistance are necessary throughout the entire recovery process
    • Referral to other support agencies is not enough; there cannot be an assumption that safety nets are operational or that they will catch everyone (esp. on a suitable timeline) or that they are able to address the specific needs of each individual


Election of Officers

  • The officers put for election were Julie Phillips Chair; Aaron Titus Co-Chair; Mickey Ellenwood Secretary; Tiernan Doyle At-Large Member
  • There were no other nominations
  • Julie Van Domelen moved that the slate of officers be approved as Julie Phillips Chair; Aaron Titus Co-Chair; Mickey Ellenwood Secretary; Tiernan Doyle At-Large Member; Mike Moore seconded the motion; the motion passed unanimously with no abstentions.


Review of VOAD in 2016

  • February – Smart Phone Disaster Simulation
  • March – Adopted Crisis Clean-up
  • May – Participated in Boulder County wildfire simulation
  • June – Met with Longmont OEM to discuss VOAD involvement
  • July – Held joint meeting with IMA
  • July – Present – response and recovery for Cold Springs Fire
    • Early response was very effective; partnerships with the EOC have put great plans into place and showed in coordination between DAC, Salvation Army, Red Cross, LDS, CO Baptists. The VOAD also participated in debriefs and community meetings. Approximately twenty nine community members have applied for Mental Health Vouchers. The emotional wellness committee continues to monitor this. Team Rubicon has cut down close to 300 trees and have helped 6 or 7 homeowners in Nederland and they will return in the spring.

Discussion of goals and actions for 2017: Roving Flip Charts

1) What Plans/Processes do we need to work on for Response and Recovery? (those answers receiving the most votes are in bold)

  • Resource guide updates/capacity survey
  • Clarify roles of existing safety net organizations (not involved in VOAD)
  • Case Management Readiness Master Plan
  • More robust communication between members
  • Define how VOAD is involved in Boulder County Recovery Plan
  • Compilation of Agency Assets
  • Aggregate and centralize local, state, national OEM plans
  • Define MOUs
  • DAC Coordination with Boulder County
  • Refine Voucher Program
  • Training/Exercises from After Action Report – Improvement Plan – Planning Development
  • Improve COOP for VOAD before and when emergencies happen
  • Matrix of disasters – define size/type/services for different disaster levels
  • Focus on plans for post-response

2) What Training/Exercises would you like to see in 2017? (those answers receiving the most votes are in bold)

  • Psychological first aid
  • Trauma Informed Training
  • Table Top Exercises
  • Case manager trainings
  • Resource guides
  • Needs assessment trainings
  • ICS 100, 200, 700
  • SUVs
  • Donations Management
  • Sheltering
  • Community preparedness expo/training
  • Disaster communication training/exercise
  • Evacuation exercises
  • Facilitation training

3) Whom do we want to see involved in BoCo VOAD? (those answers receiving the most votes are in bold)

  • Humane Societies
  • Via
  • Financial Assistance/Counseling
  • Community Foundations
  • LUV
  • Lyons Prepared
  • Goodwill
  • Businesses
  • Chambers of Commerce
  • More municipalities
  • Boulder County Care Connect
  • Small Business Development Center
  • Access and Functional needs org reps
  • Local university groups
  • Nonprofit legal services
  • Boulder County Fairgrounds


Idea for December social

  • Fate Brewing Company, Tuesday, December 6

    Action Items

  • Come to Fate Brewing Company on Tuesday, December 6th from 4:00-6:00PM and enjoy some VOAD social time!


August 21, 2017/ by / in

Leave a Reply

Your email address will not be published. Required fields are marked *