Meeting Notes: January 17th, 2017

Meeting Notes: January 17th, 2017


Meeting Minutes

January 17, 2017


Julie Phillips, Mike Moore, Patrick Van Horne (Team Rubicon), Julie Kurzawa (Foothills United Way), Linda Drullinger, Tamara Jenlink, Joycelyn Fankhouser, Mary Eldred, Mariah Henderson (City of Longmont OEM/Americorps), Andrew Notbohm, Tiernan Doyle, Aaron Titus, Mickey Ellenwood, Marta Loachamin, Aimee Kane (City of Boulder)

Next meeting:

Tuesday, March 7th from 3:00 p.m. – 5:00 p.m., location TBD


  • Announcements and Discussion



Larimer County VOAD Hosting an exercise focused on Long-Term Recovery

TBD–tentatively scheduled in April

MWVOAD Conference

Sunday April 23 to Tuesday April 25, 2017

Longs Peak United Methodist Church

1421 Elmhurst Drive

Longmont, CO 80503

$100 registration early bird


CEMA Conference

Tuesday, Feb 28, 2017 to Thursday, Mar 2, 2017

Colorado Springs

Hotel Elegante

2886 S Circle Dr.

Colorado Springs, CO  80906

1 Day Attendee ($125.00); Full Attendees ($275.00); free to attend the COVOAD quarterly meeting


City of Longmont Resiliency for All (presented by Marta Loachamin)

Inclusion of Latinos/Spanish speakers

–30% of the community in Longmont

–Identifying barriers/gap needs analysis

–Developing recommendations

–share findings with local municipalities

–expand resources to Spanish speakers, through cultural brokers

–focus groups

–compañeras (women’s group)

–presentation of findings (collaboration with BoCo Strong) will occur at the end of 2017


BoCo Strong 2016 Work Plan (presented by Tiernan Doyle)


–Focus on collecting information from member organizations

–Creating a directory/Membership information

–Membership recruitment

–Better understanding of response timeline, resources, and existing agreements

–Citizen preparedness groups that already exist/connecting them with the VOAD

–Being more cognizant of disaster trainings and programs throughout the county

–harness that energy and provide more direction to the community

–Create guidelines to better serve specific communities in the county (cultural context)

–IMA/mountain community

–communicate better regarding their specific needs/resources

–focus on documenting process and cross-training to preserve institutional memory

–Full report available on the BoCo VOAD website


2017 Goals

Improve Membership involvement by hosting two focused meetings (one in May and the other in Nov)

Top goals from the Nov 2016 annual meeting:



  • Resource guide updates/capacity survey
  • Clarify roles of existing safety net organizations (not involved in VOAD)
  • Joycelyn and Tamara to spearhead
  • Case Management Readiness Master Plan




  • Psychological first aid
  • Henry (MHP) will be able to instruct
  • Tamara Jenlink motioned to make Psych First Aid a priority
  • Linda Drullinger seconds
  • Motion passed unanimously
  • Henry confirmed willingness to instruct
  • Trauma Informed Training
  • Table Top Exercises
  • Overall suggestion: priority to have training throughout the year, not necessarily every month
  • Mary Eldred requests a calendar of all upcoming training
  • Tiernan says this already exists on BoCo VOAD website, please send any training to her to be added


Members/Organizations/Groups to recruit


  • Humane Societies
  • Via
  • Financial Assistance/Counseling
  • Community Foundations




  • Action Items


Tentative Calendar:

February: Pscyh First Aid

March: Planning meeting/COVOAD

April: Long-term Recovery training (Larimer County VOAD)/MWVOAD/State of VOAD Meeting

May: Training

June/July: Summer Exercise

August: Training

September/October: Fall Exercise and Resilience Summit

November: Training


Trainings to be scheduled:

Psychological First Aid (Henry Mitchell)

How to Prepare for Everything (Aaron Titus)

Disaster Communications (Andrew Notbohm)

Trauma (Tamara Jenlink)


BoCo VOAD discussion regarding the latino community/cultural context



August 21, 2017/ by / in

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